There are a few things that any rental group needs to know in order to hold a retreat at Bethany Camp.
This is not an exhaustive explanation, so please be sure to contact the camp office
with any questions concerning our policies and procedures.
First, in order to reserve a weekend, a non-refundable deposit of
approximately 25% of the minimum cost is due, as well as a signed contract.
The minimum cost is determined by multiplying the price per person with the
minimum number of people the rental group plans to bring. We encourage group leaders
to give us a safe estimate of their expected number of people; we then take a low estimate based off of that to compute the required 25% deposit.
Second, in order to hold a retreat at Bethany Camp, the minimum number of guests must be at least 50 people.
However, if two or more groups are on the same weekend and have a combined total of
more than 50 people, then the minimum number of 50 per group is not required.
Third, the group leader must be in agreement with and use the facilities
in such a way to promote our mission statement.
Finally, when a rental group uses the camp, we will ask the group coordinator
to sign a contract that says the following things:
I understand that Bethany Camp reserves the right to schedule other groups at the same time should facilities and schedules allow.
I understand that final payment is due upon arrival. I will let the camp office know
before I arrive if other arrangements need to be made.
I understand that no pets or animals are to be brought upon the camp grounds.
I understand that the deposit is non-refundable.
I understand that full payment of minimum cost is required if cancellation is made
and if no group of the same size can be found for the same weekend.
I understand that I am required to pay at least the minimum cost, even if I bring a total number
of people less than the minimum attendance listed above.
I understand that I am responsible for any damage my group may cause, whether by
accident or on purpose, to the property of Bethany Camp.
I understand that a book is maintained in the office containing all existing damage to the buildings,
and upon arrival, I have the opportunity to examine the book to make sure it is current.
I understand that once my group has moved out of the cabins and lodge, a member of
Bethany Camp will walk through the cabins to check for any new damage.
If new damage is found or if cleaning must be done beyond reasonable expectations,
a fee determined appropriate by Bethany Camp may be charged.